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How Fit Outs Can Improve Atmosphere

A calming atmosphere is crucial when it comes to any medical clinic or Melbourne fit out. In a busy environment where you will receive a range of emotions from different patients it is important that you start off each patients experience in the most positive way possible.


There are a few things that you can include in your fit out to help create a calming environment, not only for your patients but for you and your staff members too. 


It doesn’t matter whether your fit out is taking place in the middle of the Melbourne  or Sydney CBD or country South Australia, when it comes to medical a warm welcome is always encouraged. 

Whats that sound?

Although it may seem like quiet = calm it can also create an awkward atmosphere for some patients.


Depending on the type of clinic you are running some patients may not like the feeling of the whole waiting room being able to hear their conversation with reception staff.


By including some kind of sound into your waiting area, whether it is soft music or even some relaxing soundscapes, not only can these distract away from conversations reception staff are having with patients either in person or on the phone but it can also help to alleviate patients of stress.

Keep the Mind Clear –

Clutter can cause anxiety, I don’t know about you but I can’t stand having an untidy kitchen bench. I feel as though I can’t focus properly and there is that constant niggling in the back of your head that there is another job to do.


The same sort of overwhelming feeling can happen within patients if you have a cluttered waiting area.


Clutter can come in many different forms. Whether it is through the use of too many colours and patterns in your design, clashing artwork and loud noises such as music or the television or just too many items in a small space.

By designing your space for organisation not only will it help staff members to stay efficient but will also bring another dimension of calm to patients that might not be obvious to the eye but is definitely there!

Colour Selection –

While we are on the topic of keeping the mind clear colour choice is a huge factor when it comes to mental stimulation.


Bright, stimulating colours such as reds and oranges can be off-putting for some patients and make certain people feel overwhelmed whereas neutral tones such as light blues and greens are seen as calming colours and can alleviate any stress they may already be feeling.

Go Green –

There is nothing new about going green but it is something that often gets overlooked when designing a clinic. Plants are a simple and cost effective addition to any waiting area, not only does it give the welcoming look of bringing the outdoors in but it has been proven that live plants have many benefits to both patients and staff members.


Make sure you do your research on which plants are best for indoor use and ensure you have a schedule in place to make sure they are being taken care of properly. There is nothing worse than walking into a waiting room with brown plants that have been left to wither away in the corner, you don’t want patients to take this as a reflection of the services you are going to provide to them.


If plant care isn’t your thing and your busy staff members don’t have time to make sure they are watered and taken care of that isn’t a problem! There are plenty of indoor plant hire companies out there that not only supply and install the plants for you but also provide ongoing maintenance services. 


The atmosphere you create for your patients is the thing that will keep them coming back and refer your clinic onto others.


Whether your fit out is in the middle of the busy Melbourne CBD or in a more rural setting your patients deserve to feel safe and comfortable with a warm welcome.


By implementing even two or three of the above into your design you are showing that you care about your staff members and patients wellbeing from the moment they walk in the door. Even though it might not be completely in your face an obvious, all these little things can make a huge difference to the experience everyone has within your clinic.

Appointing a Professional Fit Out Company, Is It Worth It?

The short answer is YES.

Whether you are building a whole new medical facility in Sydney or considering a new office Fitout in Melbourne it is always a good idea to make sure you are talking to someone that not only has the knowledge but also a strong understanding of the processes that need to take place in order to get your project off the ground and running smoothly.

There is a long list of things that need to be taken into consideration before you can start a new fit out (or build) in order to make sure the job is being done properly and all standards are being met.

And the best way to ensure everything is being covered is to engage the services of a professional fit out company early.

The two most important factors when doing any fit out or new build is deciding on your trades/ subcontractors and the location of your new office.

Clinics by Design (and sister company Cooper Group Australia) have been doing medical and office fit outs within Melbourne and interstate for years and therefore have developed strong relationships with all of our trades.


We know who we are working with on each project and in turn so do they.


Each trade has worked side by side on all of our projects and have good relationships with one another which we find is the key for good communication on site.


It can be a full time job trying to coordinate multiple trades at the one time to ensure things are running smoothly.


When one trade stops another usually needs to come in and start their part straight away or when one trade is on site others can’t be there so it is important to get your timing right so you don’t have trades turning up on site and being sent away again because believe us, you will be charged for their time.


Our Melbourne office team work with software that does the scheduling for you and will be sure to come up with a framework that will run as seamlessly as possible.


Location is another factor that can be easily navigated with the help of a professional fit out company.


When looking for a new tenancy it is important to get yourself familiar with the area and what it can offer or take away from your business.


Things such as sufficient parking, access to public transport and the chance of competitors in close proximity can be the difference between a successful business and one that flops within the first 12 months.


Make sure you have ample parking. Especially if you are working within a medical environment you don’t want your patients having to walk too far to get to you.


Public transport is important for the same reason. You don’t want to put off any potential patients or clients who do not have their own transport by making it impossible to get to your tenancy.


Competitors are a big one. Unless you have a strong clientele following you to your new clinic/ business you do not want to have to compete with someone next door who is already established in the area. Yes you may be able to sway some patients to come from them over to you but this is not guaranteed and can end up costing a lot of extra time and money.


These are only a couple of things that a professional fit out company can help you with. Other things such as getting through council and knowing the best layout for your business are also things we can lend a hand with.